PRE-AWARD GRANT POLICIES AND PROCEDURES

PRE-AWARD GRANT POLICIES AND PROCEDURES

PRE-AWARD GRANT PROCEDURES

奖助金办公室为教职员工和行政人员提供奖前支持和服务 代表文森斯提交的联邦，州，公司和私人拨款 大学. Responsibilities include:

  • Finding Funding Opportunities
  • Writing of Strategic 奖助金
  • 研究
  • 预算发展
  • Format, Layout, and Design
  • 在线 Submission of Federal, State, Corporate and Private 奖助金
  • Review Awards for Compliance
  • Ongoing Program Support
  • 授权签名
  • 内部覆检委员会
  • Institutional Grant Archival

赠款办公室位于威尔士行政大楼125室 文森地区校园. 的 Grant Office is open Monday - Friday from 8:00am to 4:30pm (EST).

斯蒂芬妮Stemle
Grant Development Office, Room 125
文森地区大学
北第一街1002号
Vincennes, Indiana 47591
办公室:812-888-4933
传真:812-888-2120
电子邮件:sstemle@fc-daudenzell.com

责任

助学金办公室为教师和行政部门提供奖励前的支持和服务 通过协助写作，准备，研究，设计和提交赠款. 希望准备获得批准的补助金(联邦，州， corporate, or private sources) must first notify the Grant Office. 这个通知 1)预防和消除任何可能发生的提交冲突，2)做好准备 the Grant Office for a future electronic submission, 3) alert the Internal Review 委员会(IRB)对正在进行的研究的潜力，4)准备工作人员 提交似曾相识的机构路由表，5)提供所需的预算 information needed for Banner access. 的 Grant Office is authorized to sign approved grant 提交 on behalf of 澳门足球博彩官方网址. 的 Grant Office archives all institutional grant 提交. Due to containing proprietary and/or confidential information, these 这些记录不会公开，但会保留下来供联邦和州审计及财务部门使用 跟踪.   

在编制和提交提案时，应遵守下列规定:

  1. 的 Grant Office must be notified of the intent to apply.
  2.  提案必须符合校董会和大学的政策 政府.
  3.  项目经理负责阅读和理解的指导方针 拨款申请.
  4. An internal Routing Form must be submitted to the Grant Office.  这个表格总结了 有关方案和财政信息来自提案并提供签名 lines for the appropriate College Dean and Vice President.
  5. 根据赞助机构的要求，大学将进行法律审查 法律顾问.
  6. 从任何赞助机构传送所有提案和接受所有奖项 必须经由作为获授权机构代表的资助办事处办理.

预算发展

All grant budgets must be developed in coordination with 澳门足球博彩官方网址’s Senior Accountant.  预算应符合招标书中的财务准则 Grant Application (SGA).

间接成本率

所有奖助金提案必须评估，以确定是间接成本率还是行政成本率 fee should be budgeted for and charged to the grant. To determine if a facilities 和行政费(间接成本费)应先阅读招标书 for Grant Award, or applicable pre-award document, to determine if indirect costs are allowed and if there are any limitations stated.

If an indirect or administrative rate is allowed, the grant should be charged the 经卫生和公众服务部批准的间接成本率.

View 文森地区大学’s current 间接成本率.

与奖助金办公室协商，以确保由奖助金所资助的计画将 be an on-campus program. In certain instances, the program will be classified as an-off campus program, which means the off-campus indirect cost rate will apply.

一旦确定了适当的税率，就应该一致地应用这个税率 to the grant for the entire grant period.  

INSTITUTIONAL COMMITMENTS

大学的政策是一般只分摊费用的美元价值 contributed personnel time during a project period. However, at certain times, and 经金融服务和政府关系副总裁许可， 只要不包括费用，大学可以分担或匹配其他费用 in the 大学's negotiated indirect cost rate. When this does occur, it is the 会计部门维护实际成本分摊记录的责任 支出. 

如果一个特定的资助者限制了间接费用的回收 在大学，这些成本的未回收部分可能会显示在项目预算中 成本分摊.  

GRANT SUBMISSION CHECKLIST 

  1. Identify funding sources and opportunities. 
  2. 通知 Grant Office of intent to apply.
  3. 制定预算草案.
  4. 提交完成 路由表格 and budget to Grant Office.
  5. 撰写提案，并以电子方式提交经批准的最终副本给奖助金办公室.
  6. Grant office electronically submits grant on behalf of the institution. 通知 在拨款截止前至少五个工作日向资助办公室提交任何在线提交的文件 日期.
  7. 以电子形式向资助办事处提交最终项目，以作永久存档.

RECEIVING THE CONTRACT/AWARD

当资金来源授予澳门足球博彩官方网址补助金时，官方通知通常通过 通过电话、信件或电子方式向校长办公室、拨款办公室或学校的学生申请 项目总监. An award document will be received, which will require thorough 审核、谈判和签署(由总裁或授权机构签署) Representative) before being returned. 澳门足球博彩官方网址 will ultimately receive a fully executed award contract, which will bind the institution to the terms agreed upon.

合同/合同通知

All award notices and fully executed copies will be kept in the Grant Office. 它是 项目总监有责任将合同、预算的副本送交 (signed by the Dean), and award notification letter to the Budget Office. 预算 然后，会计办公室将为每个合同建立一个独特的Banner帐户 使用特定的基金号码，组织代码，帐户类别和程序代码 (FOAP). 的 项目总监 will be notified of the appropriate codes and will be expected to attend Banner training sessions for efficient administration.

CONTINUING 奖助金 AND CONTRACTS 

校长、副校长和拨款办公室(代表行政部门) 对所有持续的合同和赠款(包括修订)具有签署权; renegotiated budgets, and yearly budget requests. All fully executed documentation, 包括修改后的合同和合同、年度报告、最终报告和结清 documents should be sent to the Grant Office for archival.

澳门足球博彩官方网址稿

After notification of receiving an award, 澳门足球博彩官方网址 issues a press release notifying the 澳门足球博彩官方网址 Community of the project. 澳门足球博彩官方网址 releases are written by the Director of Media Relations or the Grant Office, and ultimately disseminated by Media Relations. 委托人可能 place restrictions upon information made available in press releases; thus, it is 项目总监有责任通知资助办公室任何限制 that may jeopardize the relationship between grantor and grantee.

资金来源

文森地区大学 currently subscribes to 奖助金ELECT, which may be accessed from the Grant Office.

  • HTTP://WWW.奖助金ELECT.COM
    GrantSelect™是一个功能强大的在线数据库，其中列出了近10,000个赠款项目 from over 4,000 sponsors. Straight-forward search tools and a clean interface make 赠款选择研究人员和非营利组织董事首选的工具，发展 officers, small business owners, students, and educators. 
  • HTTP://WWW.奖助金.GOV /
    文森地区大学 uses 奖助金.gov to electronically find and apply for Federal 奖助金. 奖助金.gov was established as a governmental resource named the E-奖助金 Initiative, 这是总统2002财政年度管理议程的一部分，旨在改善政府服务 对公众. 今天,授予.gov is a central storehouse for information on over 1,000 grant programs for 26 federal grant-making agencies. 
  • HTTP://WWW.CFDA.GOV /
    CFDA为州和地方提供所有联邦项目的完整清单 governments (including the District of Columbia); federally-recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi-public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals.
  • HTTP://FOUNDATIONCENTER.ORG/
    基金会中心是中国民间慈善领域最权威的信息来源 在美国. 的 Center helps 奖助金eekers, grantmakers, researchers, policymakers, the media, and the general public better understand the field of philanthropy.  的 网站的设计是为了快速引导你找到你正在寻找的信息——指导 在资助研究方面，帮助撰写提案，寻找潜在资助者的工具， and news and research on the field.

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